Shareholders Communication Policy
This Policy aims is to promote effective communication with shareholders, both individual and institutional, (collectively, “Shareholders”) of Hans Energy Company Limited (the “Company”) and enable them to exercise their rights as Shareholders in an informed manner, and, in appropriate circumstances, the investment community at large, are provided with equal and timely access to information about the Company, and to allow Shareholders and investment community to engage actively with the Company.
For the purpose of this Policy, reference to the investment community is intended to include the Company’s potential investors as well as analysts reporting and analysing the Company’s performance.
The board of Directors (the “Board”) is responsible for maintaining an on-going dialogue with Shareholders and in particular for communicating with them and encouraging their participation, through annual general meetings or other general meetings, financial reports, corporate governance practices, other publications and communications of the Company.
3. COMMUNICATION STRATEGIES
The annual general meeting and other general meetings of the Company are primary forum for communication between the Company and its Shareholders.
The Company shall provide Shareholders with relevant information on the resolution(s) proposed at a general meeting in a timely manner in accordance with the under the Rules Governing the Listing of Securities on The Stock Exchange of Hong Kong Limited (the “Stock Exchange”) (the “Listing Rules”). The information provided shall be reasonably necessary to enable Shareholders to make an informed decision on the proposed resolution(s).
The Company encourages Shareholders to attend and participate in shareholder’s meetings physically and in the case of hybrid shareholder’s meetings, physically and online through designated platforms. Shareholders may also appoint proxies to attend and vote at such meetings for and on their behalf if they are unable to attend.
Where appropriate or required, the chairman of the Board and other Board members, the chairmen of Board committees or their delegates, and the external auditors should attend general meetings of the Company to answer Shareholders’ questions (if any).
“Corporate Communication” as defined under the Listing Rules refers to any document issued or to be issued by the Company for the information or action of holders of any of its securities, including but not limited to the following documents of the Company: (a) the directors’ report, annual accounts together with a copy of the auditor’s report and, where applicable, its summary financial report; (b) the interim report and, where applicable, its summary interim report; (c) a notice of meeting; (d) a listing document; (e) a circular; and (f) a proxy form.
The Corporate Communication of the Company will be published on the Stock Exchange’s website (www.hkexnews.hk) in a timely manner as required by the Listing Rules.
Corporate Communication will be provided to Shareholders and non-registered holders of the Company’s securities in both English and Chinese versions or where permitted, in a single language, in a timely manner as required by the Listing Rules.
Shareholders and non-registered securities holders of the Company should have the right to choose the language version of corporate communications (Chinese version or English version) or means of receipt of the corporate communications (in hard copy or through electronic means).
|3.3||Announcements and Other Documents pursuant to the Listing Rules
The Company shall publish announcements (e.g. price sensitive information, corporate actions and transactions etc.) and other documents (e.g. Memorandum and Articles of Association) on the Stock Exchange’s website in a timely manner in accordance with the Listing Rules.
The website of the Company (www.hansenergy.com) provides information on the Company, including communication to Shareholders. In addition, announcements, financial and other reports are available on the Company website.
Corporate communications are posted on the Company website as soon as practicable following their publication on the website of Stock Exchange.
A dedicated corporate governance section is available on the Company’s website. The corporate governance report and the corporate governance practices are available and updated on a regular basis.
A wide range of Shareholder’s information is also available on the Company’s website including but not limited to financial highlights, share price, press releases and links that direct the Shareholders to the webpage containing the information of the subsidiaries of the Company.
Shareholders may send their enquiries or requests to the Board in writing at the Company’s principal place of business in Hong Kong or by email as below:
Address : Unit 2608, 26/F, Habour Centre, 25 Harbour Road,
Wanchai, Hong Kong
(For the attention of the Company Secretary)
Email : firstname.lastname@example.org
Shareholders and the investment community may at any time make a request for the Company’s information to the extent such information is of public domain.
4. SHAREHOLDERS’ PRIVACY
The Company recognises that the protection of personal data is fundamental to preserving the trust of Shareholders. The Company is committed to safeguarding and protecting their personal data in compliance with applicable data protection laws. Unless required to do so by law, the Company will not disclose Shareholders’ information without their consent.
Approved by the Board on 20 October 2022